Property Assistant – Festival Field

Newport, RI 02840
Full-time


Job Description

SHP is hiring! Looking for a position with administrative assistant experience?! Here it is! Check us out at shpmanagement.com and apply here now! This a great time to join our team!

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

  • Answer phones
  • Receive maintenance requests
  • Greet incoming and prospective tenants
  • Distribute all mail and fax correspondence
  • Receive rental applications
  • Preparation and completion of resident files
  • Monthly rent collection and posting of deposit
  • Implement and organize file storage for existing and former tenants
  • Provide administrative support to property management team
  • Receive service requests from tenants or staff and distribute to maintenance staff
  • Ensure prompt follow up with delinquent payments
  • Conduct regular inspections of common areas and tenants’ units
  • Type correspondence and memos to tenants
  • Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

  • 2 to 3 years administrative experience required
  • Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
  • Bi-lingual may be required
  • Ability to communicate both orally and in writing with a wide range of people
  • Ability to accept responsibility and account for his/her action
  • Trait of being dependable and trustworthy
  • Ability to utilize available time to organize and complete work within given deadlines
  • Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry Push/Pull

Stand F 10 lbs of less F 12 lbs or less F

Walk F 11-20 lbs F 13-25 lbs F

Sit F 21-50 lbs O 26-40 lbs O

Handling/Fingering F 51-100 lbs O over 40 lbs N

Reach Outward/Above Shoulder F over 100 lbs N

Climb O N (Not Applicable) activity is not applicable to position

Crawl O O (Occasionally) Position requires up to 33% of time

Squat or Kneel O F (Frequently) Position requires up to 66% of time

Bend F C (Constantly) Position requires more than 66% of time

This job description is subject to change, and at no time should be construed to be all inclusive. SHP is an equal employment opportunity employer.

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